Transportation accounting built around every mile
Bookkeeping, fuel and mileage visibility, cost-per-mile reporting, tax-ready financials and advisory.
Fuel is where we start. Not where we stop.
We help transportation businesses build clean books, visibility into operating costs, cost-per-mile reporting, tax-ready financials and stronger profitability.
Transportation Bookkeeping
The foundation: clean, consistent monthly books.
- Monthly bookkeeping and reconciliations
- Fuel-card and fuel-receipt organization
- Maintenance, tolls, insurance, payroll and operating-expense categorization
Fuel & Mileage Visibility
Know exactly what fuel is costing you each month.
- Monthly fuel totals
- Gallons, MPG, average price per gallon and fuel cost per mile
- Mileage and fuel-record organization
- Records organized to support IFTA reporting
Profitability & Cost-Per-Mile
See the numbers behind every mile.
- Revenue and expense reporting
- Operating-cost visibility
- Cost-per-mile analysis
- Financial information to support pricing and business decisions
Tax-Ready Financials & Advisory
Year-end readiness and higher-touch planning.
- Organized financial records
- Year-end readiness
- Tax-planning coordination and support, as applicable
- Cash-flow and CFO-level advisory for clients who need a higher-touch service
Choose the support your operation needs
- Level 01
Bookkeeping Foundation
You need: Accurate books and organized records.
Includes: Monthly bookkeeping, reconciliations, expense categorization, financial statements and tax-ready records.
Where fuel fitsFuel cards, fuel receipts and mileage are organized correctly. - Level 02
Operations Visibility
You need: Better control of transportation costs.
Includes: Fuel/mileage organization, monthly fuel reports, cost-per-mile metrics, maintenance and operating-expense reporting.
Where fuel fitsReporting on fuel spend, gallons, MPG, cost per mile, maintenance and revenue trends. - Level 03
Financial Strategy
You need: Higher-level planning and decision support.
Includes: Cash-flow planning, profitability analysis, pricing support, financial KPI review and advisory meetings.
Where fuel fitsFuel becomes one cost driver within a broader profit and cash-flow discussion. - Level 04
Tax-Ready Support
You need: Organized documents and clearer preparation.
Includes: Year-end financial organization, deduction tracking, tax-planning coordination and CPA/tax-preparer support.
Where fuel fitsFuel and mileage records support accurate financials and deductible-expense documentation.
Transportation bookkeeping, answered
- Do you provide bookkeeping for owner-operators and small trucking fleets?
- Yes. Stratos Financials provides transportation bookkeeping and monthly fuel-cost reporting for owner-operators and qualifying small fleets. We organize financial and fuel-related records so clients can understand their monthly numbers and operating costs.
- Can you help calculate fuel cost per mile?
- Yes. When you provide complete monthly fuel and mileage records, we can prepare reporting that shows total fuel spend, gallons purchased, average cost per gallon, MPG and fuel cost per mile.
- What do you need to prepare a monthly fuel-cost report?
- Clients typically provide fuel-card statements or fuel receipts, mileage, ELD, GPS or dispatch reports where available, business bank and credit-card statements, and notes about unusual transactions. The exact list depends on the client’s systems and selected scope of service.
- Do you provide IFTA filing?
- Stratos Financials can help organize fuel and mileage records that support IFTA reporting. IFTA preparation or filing, if offered, is separately scoped based on the client’s jurisdictions, records, deadlines and filing needs.
- How much does transportation bookkeeping cost?
- Monthly transportation bookkeeping and fuel-cost reporting services start at $500 for qualifying organized owner-operators and small fleets. Final pricing depends on vehicle count, transaction volume, data quality, reporting requirements, systems used and any catch-up work required.
- Do you work with transportation businesses outside the DMV?
- Yes. Stratos Financials serves transportation clients in Maryland, Washington, DC and Northern Virginia, and may work virtually with qualifying clients outside the DMV.
Clean books. Clear numbers. Mile after mile.
Start with a free 15-minute consultation.